County of Caroline, VA

THE COUNTY OF CAROLINE

DEPARTMENT OF PUBLIC UTILITIES

“Committed to Service, Dedicated to the People.”
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Caroline County Regional Wastewater Treatment Plant
UPPER POLECAT CREEK FACILITY

Three Ring Oxidation Ditch

ARCHIVED INFORMATION

Dawn Wastewater Project News
Dawn Wastewater System Expected to Serve
First Customers in May

     The Dawn Community Wastewater System is well over two thirds complete. Only a handful of tanks remain to be installed. Installation of the force main along Richmond Turnpike continues, with Dawn Boulevard to follow. Another crew is busy installing individual lines from the street to each tank. Additionally, an electrician is wiring the pump in each tank to the disconnects that were recently installed at each home.
     The treatment plant has been completed and electricity has been extended to the plant. Preparations are being made before the final task of connecting homes can begin. When a home is connected, a crew will locate the drain pipe outside of the house and disconnect the pipe from the septic tank. They will then extend that pipe from the home to the new step tank. The pump will be activated and the home will begin receiving service. I t is anticipated that two or three homes will be connected each day.

     Crushing of the old septic tanks will follow sometime thereafter, and before final completion of the project, the dirt will be removed and grass restored. Crews may be at each home several times as they continue the multiple steps of the project.

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Dawn Wastewater Project News
Ceremonial Groundbreaking Held
on November 19th

The Caroline County Board of Supervisors hosted a ceremonial groundbreaking for the Dawn Wastewater and Housing Rehabilitation Project on Saturday, November 19th.  Construction on the project is expected to begin in January.

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Dawn Wastewater Project News
County Expects to Break Ground
on Project in Fall 2005

     As chronicled in earlier editions of The Caroline County News and in local newspapers, many residents in the Dawn area of the County suffer from failing or unreliable drainfields due to poor soils in the area.   Some even lack indoor plumbing entirely and live in substandard homes that do not meet current buildings for safety.
     In the fall o 2005, the Dawn Wastewater Project will begin to change all of that.  Phase I of the project, which County officials except to be under construction by October 15, will connect approximately 180 homes and businesses to a safe, reliable wastewater treatment system operated by the County.
     At approximately the same time, work will begin on rehabilitating approximately 25 substandard hoses in the area.  In addition to installing indoor plumbing, these substandard houses will either be demolished and replaced or rehabilitated and brought up to appropriate building code standards.
     Significant developments in the project since the last edition of The Caroline County News include:
  •      The County's utility engineering consultant has completed the design and cost estimate for the project.  The estimated Phase I construction cost for the project is approximately $2.8 million.  A combination of $1,000,000 in federal grant funds and the balance in zero interest revolving loan funds and County money will be used to finance the project
         The County will use another $1.5 million in state grant funds to pay for the housing rehabilitation component of the project.  With the help of Quin Rivers Agency for Community Action, other sources of revenue are being explored to rehabilitate or replace as many homes as possible.   All homeowners will be required to repay the cost of improvements based on their ability to pay.
  •      A Request for Bids to construct the wastewater system has been advertised.   The Board of Supervisors is expected to award the bid for the project in September.
  •      Nearly 150 people attended a community meeting hosted by Reedy Church District Supervisor Maxie Rozell on April 14.  At the meeting, Dawn area residents learned which homes and businesses will be served in Phase I of the project and got their first opportunity to sign an easement and the user agreement needed to hook to the system.
         The easement is needed to allow the County or its contractors to install and maintain the equipment needed to operate the system.  To date, approximately 50 easements and user agreements have signed.
  •      An official groundbreaking ceremony is being planned for a Saturday in either September or October.  Governor Mark Warner and Senator John Warner have been invited to attend.  Visit the County website at www.visitcaroline.com or contact the County Administrator's office at (804) 633-5380 for more information as it becomes available.
         Dawn area residents with questions about the project should contact the Department of Public Works at 633-4386.

 

Dawn Wastewater Project News
Project Engineer Selected; Community
Meeting Held February 5

     The Dawn Wastewater Project continues to move forward with a couple of significant events slated to occur in the coming weeks. On February 3, the Board of Supervisors selected the engineering firm of Arcadis FPS to design the decentralized wastewater treatment system(s) for the Dawn community. As part of its work, the engineer will also determine how many individual systems are needed, which homes and businesses will receive service initially, finalize the project cost and ultimately prepare a Request for Proposals (RFP) to build the sewer system.
     As indicated in previous articles, the new decentralized system is a departure from previous efforts to provide public sewer service to the Dawn area. Past attempts to obtain competitive grant funds for a conventional wastewater system proved unsuccessful. The new

“decentralized” systems are significantly more flexible,   much
less expensive and much simpler to design and construct than traditional wastewater systems. Decentralized systems can serve a handful of customers to several hundred and do not require an elaborate treatment system or a large number of customers to be economically feasible. The greatly reduced expense will allow the County to build a sewer system in Dawn without relying on competitive grant applications that may never come to fruition. Full support from the Dawn community, however, is still needed to make the project a reality.
     A community meeting hosted by Reedy Church District Supervisor Maxie Rozell was held February 5 at the Dawn Progressive Association. Citizens were given the opportunity to meet the new engineer and hear the latest on design plans.

 

Dawn Wastewater Project News
Dawn Wastewater Project
Continues Forward

     Important work on the Dawn Wastewater Project continues during the spring months as the County moves toward the installation of a much-needed public wastewater system.
     Arcadis FPS, the County’s engineering consultant, continues to work with staff to determine which homes and businesses will be served during Phase I of the project to take full advantage of the available state and federal funding. The County hopes to obtain more grant funds for future phases to connect additional homes and businesses.
     The County has received notice from State Health Commissioner Robert B. Stroube that its request for variances from the state sewage handling and disposal regulations for the Dawn project has been approved. These variances were required to allow the County to utilize decentralized wastewater system technology, which is relatively new in the Commonwealth of Virginia. In granting the request, Commissioner Stroube indicated that the variances “establish the foundation for a unique and innovative pilot project in which Caroline County, as a governmental entity, will manage and provide decentralized wastewater services under a performance based regulatory program”. 
    Commissioner Stroube also commended Caroline

County for “its willingness to seek out innovative solutions to the associated problems of inadequate plumbing facilities and inadequate wastewater treatment and disposal facilities.”
     The decentralized system, which offers increased flexibility and lower costs than a traditional system, will help resolve a public health emergency in Dawn brought about by failing septic systems.
     Some homes will require extensive rehabilitation in order to benefit from the new wastewater treatment system. As a result, an application for Community Development Block Grant funds was submitted to the Virginia Department of Housing and Community Development on March 31. The application, in the amount of $1,000,000, would use block grant funds to install indoor plumbing and rehabilitate homes in the Dawn community. The County expects to learn whether the grant has been approved by the State in June. Unlike past applications, the construction of the sewer system does not depend on the success of the block grant application.
     The initial timetable for the project called for construction to begin in 2004. Federal review requirements come along with the federal funds supporting the project, and that will slow the timetable and push construction to 2005.

 

Dawn Wastewater Project News
County Receives $500,000 in IPR
Set-Aside Funds from State

    In a key development, the Board of Supervisors recently approved the preliminary engineering report (PER) for the Dawn Wastewater Project. Construction of the first phase of the project remains slated for spring 2005.
     Completion of the PER is an important milestone. Among other things, the report identifies the number and location of the homes and businesses to be served in Phase I, the proposed method of collection, treatment and dispersal of the waste water and the projected cost. With the Board’s approval, the PER has been sent to the appropriate federal and state agencies to begin the lengthy review and approval process.
    Construction of the first phase of the sewer system is anticipated to cost $2,102,745. Funds are in place to cover this cost through a combination of federal grants, state loans and local funds.
    These funds will be targeted toward the construction of the sewer system and hooking up homes that already have indoor plumbing. It is anticipated that between 140 to 180 homes will be able to hook to the system in Phase I. The County hopes to add more

homes during subsequent phases of the project if additional funding can be found.
      Not included in the initial funding, however, is the cost of rehabilitating the 29 homes in the service area that currently lack indoor plumbing. To cover this cost, the County applied for $1,000,000 in community development block grant funds from the Virginia Department of Housing and Community Development (DHCD).
    While the grant application was not successful, the County did receive $500,000 in Indoor Plumbing Rehabilitation (IPR) set-aside funds from the state to help fund the rehabilitation portion of the project. Local officials also continue to work with DHCD staff to find funding sources for the project, and the County remains hopeful that indoor plumbing can be installed in as many of the 29 homes as possible. Later this month, teams are expected to begin visiting homes in the Phase I service area to ask residents to formally commit to hook up to the system. The engineers will also begin the design for the system in the coming months.

 

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